In the legal profession, effective collaboration and communication are essential. Filling the gaps in client communication and keeping the team updated with every bit of information is crucial. If you are learning to work remotely, it can feel overwhelming when you start. Feeling cut off is natural, but there’s a way you can avoid it and that is through video conferencing software. Not just that, you can also have a virtual law firm and hold court arraignments and meetings online. If you are wondering how you can leverage legal video conferencing? We will be sharing some tips and tools for the same further in the blog.
How to use video conferencing for lawyers?
Here are a few ways in which legal video conferencing can help lawyers and law firms:
1. Meeting with clients
As a lawyer, it is important to maintain effective client communication. This helps with case transparency. Holding a secure video conferencing call with a client is an excellent way to share all case updates with clients and improve the client experience. It is the most suitable way to avoid time that goes on traveling in case of a distant client.
2. Meeting with your legal team
Apart from having meetings with your clients, you can also have video conferencing for legal work with your team. If your team works from home or from different cities, it won’t be feasible to hold one-on-one meetings. Having a regular video conference can help in keeping your legal work on track and save time. Video conferencing can help you streamline your legal teamwork and meetings.
3. Upskill with distance learning
As a lawyer, it is important to keep sharpening your legal skills; it plays a major role in success. Let’s take an example of recent happenings. In the past few years, ransomware attacks have increased significantly. Some companies pay a huge amount of money to settle such cases. But if you are not aware of these legal issues and don’t hone your skills according to that, you will have the opportunities. There are various online live and recorded courses available online that you can take through video conferencing.
4. Advertise your legal services
Lawyers can’t overdo it when it comes to advertising their legal services. For instance, The State Bar of California has various limitations on how lawyers can advertise their services. As a lawyer, you may pay advertising and marketing experts to do so on your behalf. But it is important to ensure that you must supervise their conduct.
But there’s another form of advertising yourself that can be more affordable and it’s video conferencing. You can host a webinar or share some information with your potential clients and advertise your expertise in an ethical way.
5. Attend legal webinars
Webinars are one of the most powerful ways to use video conferencing. You can also advance your legal skills by even attending webinars and making the most out of video conferencing. Some law firms hire freshers legal professionals and law students and you can share inside virtual meetings. Offering new lawyers and students orientation training through webinars is a great way to bring new people up to speed and invite questions.
Video conferencing tool for your law firm
You will require some visual tools that can help and support secure video conferencing with clients, teams, and more. Some of the amazing tools are:
Zoom: Zoom is a popular video conferencing platform that is used around the world. It is easy to use and offers a free tier for basic meetings. But if you are a large firm looking for comprehensive features and advanced security, you can switch to paid plans. However, it is important to consider all the aspects regarding data security during video meetings. The Florida Supreme Court was not so much in favor of Zoom while in Texas, the Office of Court Administration, allows judges to stream and host court proceedings through Zoom.
Webex: Webex is a platform that is owned by CISCO. The platform provides users with high-quality video conferencing tools. It offers different pricing options that you can choose according to your requirements and firm’s needs. Not just that the platform also has a mobile application that makes your job easier, you can be part of video meetings from anywhere.
Legaler: Legaler is a platform that is especially designed for the legal industry. It is a very popular tool among legal professionals. It offers advanced and useful features that are curated for legal needs. Some of the features are secure data sharing, built-in e-signatures, regulatory compliance, and more.
Tips for Effective video conferencing for attorneys
Here are some tips that can improve your video conferencing game and make it more successful and professional:
- Dress professionally while hosting or taking part in an online conference.
- Make sure to choose a plain background that is uncluttered and has proper lighting.
- Keep the camera position at eye level and maintain natural eye contact.
- Test your audio and video before you get into the call, additionally get a little familiar with the platform that you are using.
- Use legal video conferencing software that is secure and ensures your data remains safe. For those connecting from the organization’s premises, make sure regular office security audits are conducted to prevent unauthorized individuals from accessing videoconferencing spaces.
- If you are having a virtual meeting with your client make sure to set a clear agenda beforehand. This will ensure the meeting goes smoothly.
- Speak clearly and concisely, and don’t use language that is difficult to understand for the masses.
The Bottom Line
Video conferencing for lawyers is a powerful tool, and there are many ways of leveraging it. We have mentioned some of the important tips and tools that can improve your experience with video conferencing. If you are planning to have a virtual law firm not just a video conferencing tool, you will also require legal practice management software like CaseFox.
CaseFox offers features such as automated billing, one-click invoicing, trust account management, online payments, and time & expense tracking that will make it easier for you to handle your firm virtually.